product pic3To advise organisations on software solutions they should use to manage their Electronic Document and Records.The paperless office is still a myth.  Some adventurous records and information managers have started implementing Electronic Document and Records Management System (EDRMS), which they are hoping in the long run will manage their electronic records and reduce the amount of paper, therefore getting a huge return on investment. The starting point for all EDRMS is to get your paper system organised so you will have a blueprint of what your organisation needs going forward.  Choosing an EDRMS is a daunting task.  Understanding the criteria that your organisation use to select and evaluate an EDRMS is of vital importance as the investment in the solution and the long-term financial and reputational cost can be vast.

Many organisations have invested heavily in state of the art electronic management systems that are not being proactively managed. It is imperative that organisations understand that their current data and records will be needed in the future and manages them accordingly.  Organisations intend to capture data that automatically “implies an intention to store it”.  The main factors are that “data and records are protected, accessible and managed in a cost effective manner.”

page2 img5“Today at least 90% of records are created electronically.  In the 1980s the typewriter was replaced by the personal computer (PC).  In the 1990s PC’s became more affordable for businesses. Consequently the concept of electronic recording was created and records could be stored electronically.  This ensured that the record can be copied easily.  The record is the most important part about an electronic record not the physical carrier.” McKenzie, (1990)