Records Management

page3 img2Retention Schedules, Business Classification Schemes and File Plans

To introduce the concept of records management to an organisation and allow them to budget for future projects we will be selling them a Data and Records Management Audit.  It is specifically designed to provide a systematic review of how your hard and soft copy records are currently managed.  Through its implementation your organisation can adopt best practices in Records Management that supports their business objectives.  Many organisations retain documents indefinitely.  The absence of a proper policy leads to indefinite retention of vast quantities of unused documents which is directly linked to inefficiencies, increased costs and poor administrative practice.  This solution creates an environment of effective information management that is efficient and meets regulatory and legislative requirements.

Data Protection Guidance

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Data Protection Guidance

 

Is your organisation prepared for General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) that enters into application 25th May 2018?  DeeQue Limited can help you become compliant.  

Call us now on +353861563687 to book a free one hour consultation!

 

 The following sanctions can be imposed to non-compliant organisations:

  • a warning in writing in cases of first and non-intentional non-compliance;
  • regular periodic data protection audits;
  • a fine up to 10,000,000 EUR or up to 2% of the annual worldwide turnover of the preceding financial year in case of an enterprise, whichever is greater (Article 83, Paragraph 4);
  • a fine up to 20,000,000 EUR, or in the case of an undertaking, up to 4% of the total worldwide annual turnover of the preceding financial year, whichever is higher (Article 83, Paragraph 5 & 6).

 

There have been several highly publicised data breaches in the media recently. The public and the media seem to find this a large area of interest casting widespread condemnation on the offending company. Several organisations have all been brought to the attention of the Data Commissioner and the media. Organisations, especially after a data breach, need to address the reasons it happened internally. The impact of these security breaches can be clearly seen and felt throughout all levels of organisation. It can range from, but is not limited to, furious clients and stakeholders, negative publicity, tarnished reputation, public embarrassment, investigations, lawsuits, fines and penalties, financial losses and a waste of valuable resources. As an organisation you may need and want to change the culture or implement “cultural transformation” due to a breach in data protection. We can help.

 

Call us now on +353861653687 for a free one hour consultation!

Data and Records Management Training Courses

page3 img4Training course to assist professionals charged with developing and incorporating an effective Records Management Programme.  The training course is designed to provide participants with the knowledge to implement Best Practice Records Management policies, providing the building blocks to developing a systematic approach to managing paper, electronic records and archival material.

Archives Management

product pic2Whether it is large or small archival project DeeQue can assist you with the following: 

* Scoping and pricing an Archival Project

* Conserving precious manuscripts and papers

* Help you apply for grants such as Heritage Council Grants

* Recruit or provide you with qualifed and experienced Archivist

* Give you access to Conservators expertees

*Advise you on cataloguing or conserve archival material

* Assist you in sourcing archival material such as acid free boxes

Managing Archival Material will ensure that we have historical documentation to back up our history.  If you are looking for insight and understanding into the 20th Century our staff can catalogue and repack your material to ensure it's long term preservation.  We can highlight and address conservation issues with your collection.  For further information please contact us on This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

Electronic Document and Records Management System

product pic3To advise organisations on software solutions they should use to manage their Electronic Document and Records.The paperless office is still a myth.  Some adventurous records and information managers have started implementing Electronic Document and Records Management System (EDRMS), which they are hoping in the long run will manage their electronic records and reduce the amount of paper, therefore getting a huge return on investment. The starting point for all EDRMS is to get your paper system organised so you will have a blueprint of what your organisation needs going forward.  Choosing an EDRMS is a daunting task.  Understanding the criteria that your organisation use to select and evaluate an EDRMS is of vital importance as the investment in the solution and the long-term financial and reputational cost can be vast.

Reduction in current cost

page3 img1Using our knowledge of the industry help organisations reduce your cost relating to document storage, scanning and shredding.

DeeQue can evaluate your current spend on document storage, scanning and shredding.  Manage your tender processes to ensure that you maximise your return while reducing your cost.

Using commercial companies may be more cost effective than carrying out this work in-house.  It may also solve a space issue quickly.  But before you consider doing any of this you should examine what you are retaining and why, and establish whether you are complying with all of the legislation.